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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Ford Hall Company Inc. for the provision of Wier Wolf parts, products and service.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by Ford Hall Company Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00).”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Ford Hall Company Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Ford Hall Company Inc. for the provision of Weir Wolf parts, products, and services.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This sole source contract is before the Council for consideration because the estimated value of the contract is $2,000,000. The contract term begins upon approval of all parties and filing in the Metropolitan Clerk’s Office and ends after 60 months.
According to the sole source justification form approved by the Metro Purchasing Agent, Metro Water Services has Weir Wolf Algae Sweep Automation clarifier cleaning systems in all three wastewater reclamation facilities. Ford Hall Company Inc. is the only authorized provider of maintenance, field services, components, and parts for these proprietary systems.
Fiscal Note: The estimated value of this sole source contract number 6560617 with Ford Hall Company Inc., dba Ford W. Hall Company, Inc. for Wier Wolf parts, products and services is $2,000,000 to be paid from Fund 67331 and Business Unit 65558020. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.