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A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Mid-South Recreation, Inc., to provide DuMor products such as bollards, receptacles, tables, bike racks and benches for Metropolitan Parks Department.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Mid-South Recreation, Inc., meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws requires Council approval by resolution of sole source contracts with a total contract amount in excess of $250,000.00.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Mid-South Recreation, Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Mid-South Recreation, Inc. to provide DuMor products such as bollards, receptacles, tables, bike racks, and benches for the Metropolitan Parks Department.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The estimated value of this contract is $2,000,000. The term of the agreement is 60 months, beginning upon approval of all required parties and filing with the Metropolitan Clerk’s Office.
According to the sole source justification form, Mid-South Recreation is the only vendor that is a local representative for DuMor, which has been the sole product used throughout Metro Parks for tables, benches, bollards, bike racks, and trash receptacles. The intent is to keep all items the same throughout all Metro parks, since furnishings are often replaced on a one-off basis as the item breaks or nears the end of its life. Using multiple brands would lead to a lack of uniformity in individual parks and across the Metro parks system.
Fiscal Note: The estimated value of the sole source contract number 6546422 with Mid-South Recreation, Inc. for DuMor products such as bollards, receptacles, tables, bike racks and benches is $2,000,000 to be paid from Fund 10101, Business Unit 4010210. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.